Secure password storage – a method for teams
Most small companies still use Excel or paper notebooks to store passwords. This is a simple path to data loss, which we want to spare you at Idryleaks.
Why Excel is a risk
Many of our clients come with the problem of unauthorized access to bank accounts or sales panels. It often turns out that passwords were stored in an .xls file on a publicly accessible network drive. Since 2021, we have noticed that 47% of the leaks reported by us start with such trivial mistakes. If every employee can see the file, in practice, the password does not exist.
Our experience shows that employees often copy such files to private USB drives or send them by email to work from home. This causes control over who knows the key to the company's systems to disappear within an hour. Facts instead of promises – if you can't see login history, you don't have control.
The principle of least privilege
For teams of up to 15 people, we don't need expensive corporate software for thousands of euros a month. At Idryleaks, we implement systems based on 'zero-knowledge' digital safes. This means that not even the system administrator can see your employees' passwords. Data is encrypted locally on the device before being sent to the server.
The rule is simple: each team member has access only to the passwords they actually need for work. The accountant doesn't need to know the login details for the warehouse management system, and the warehouse worker shouldn't have insight into payroll modules. Transparency is the foundation of profit – when everyone is responsible for their area, mistakes are harder to make.
Transparency is the foundation of profit – everyone must have access only to what they need.
How to implement changes in a week
Implementing a secure password storage method in a company of 12 people usually takes us 4 to 7 business days. The first stage is an audit of the current state, i.e., finding all 'wild' files with passwords. Next, we create an access structure and train the team on how to use a password manager. We don't throw anyone in at the deep end.
We check the facts 14 days after implementation. In most of our projects, after two weeks, we see a decrease in the number of password reset requests by about 31%. That's time saved for the IT department and peace of mind for the board. Data must be secure, which is why, upon completion of implementation, we irreversibly delete old files with passwords from the client's servers.
When is it worth calling a specialist?
If you manage a company and feel that you are losing control over who logs into your systems, it's time for action. Don't wait until an incident occurs. Our work is not just IT; it's primarily about taking care of the stability of your business in Poznań and the surrounding area. The cost of an audit is often many times lower than losses resulting from a single blocked account.
We invite you to a short consultation. During a 20-minute conversation, we will assess whether your current system requires urgent repair or if a minor correction is enough. Data must be secure, and we know how to ensure it without unnecessary costs for a medium-sized company.
The cost of an audit is always lower than losses resulting from a single blocked account.
