Idryleaks
Wholesale trade

Regaining liquidity in a trading company

Financial audit revealed irregularities in settlements with suppliers. Thanks to the implementation of our procedures, the company recovered overpaid funds.

14,500 PLN overpayments recovered
ClientHandel-Mix Poznań
IndustryWholesale trade
TimelineJuly–August 2024

Handel-Mix struggled with chronic cash problems, despite high turnover. Our actions at Idryleaks focused on finding hidden errors in settlements with suppliers from the last 2 years.

financial auditERP verificationpayment optimizationdata analysis

The challenge

The client contacted us when financial liquidity fell below a safe level, forcing them to take expensive working capital loans. The main problem consisted of inconsistencies between invoices and stock levels.

For 14 months, no one verified the correctness of purchase prices in the ERP system. This caused the system to automatically approve payments with overpayments of 3-7% on every invoice from three main suppliers.

Our approach

The Idryleaks team conducted a two-week retrospective audit covering 187 invoices. We used our own tools for cross-checking rates in contracts against prices on accounting documents.

Next, we implemented a new payment authorization protocol. Every invoice above 2,000 PLN is now checked by the system for compliance with the price list before being sent for transfer.

The solution

We built a simple verification script that blocks automatic payment booking in case of detecting differences above 0.5% of the price. We also introduced a monthly compliance report for the purchasing department.

Additionally, we negotiated invoice corrections with suppliers for the last half-year. Thanks to this, we recovered frozen money without having to go to court.

Results

Idryleaks' actions allowed Handel-Mix to quickly replenish working capital and eliminate errors in the purchasing process.

14,500 PLN
overpayments recovered in 8 weeks
4.2 h
less time on invoice handling per week
0.8%
invoice error rate after implementing control

Timeline

  1. July 2024
    Audit of historical settlements
  2. August 2024
    Implementation of price verification system
  3. August 2024
    Negotiations of corrections with suppliers

"I was skeptical about the audit because I was afraid of the costs. However, the recovered money covered your invoice with a surplus. Now at least I know what I'm paying for."

Marek Nowakowski Owner, Handel-Mix Poznań, Handel-Mix Poznań September 2024
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